First Congregational Church Council Meeting Minutes

Tuesday, April 9, 2019

Present: Sara Ryerson, Kipp Hendricks, Kathryn Gooding, Eric Fistler, Emily Davis, Jim Trotter, Lisa Solarz, Jenny Streit

Guest: Duane Lahti

  1. Sara opened the meeting at 7:00 pm. 

  2. Emily gave an opening devotion by Quinn Caldwell “Christian.”

  3. Duane Lahti, Member in Discernment shared his background, faith journey and desire to be “in care” at FCC while he discerns his call to the ministry at Garrett Evangelical Theological Seminary in Evanston, IL. Duane left the room and Council discussed his request.

  4. Kathryn motioned that FCC recognize Duane’s gifts in ministry and recommend Duane to the Association of the Fox Valley Conference as a member in discernment. Jenny seconded. Motion carried.

  5. Kipp motioned for approval of March 12, 2019 meeting minutes. Jenny seconded. Motion carried. 

  6. Financial Report--John via email report

        1. March represents 10/12ths of the budget year or 83%. Revenue is at 85%, giving at 84%, expenditures 83%. March had positive cash flow of $5,646 and YTD is now $9,955. Loose offering is back up and ahead of budget.

        2. $27,000 will transfer from the endowment reserve in the last two months of our fiscal year for DSA expenditures.

        3. Talked about how church vitality is measured at the present time. Earlier methodologies counted names on the membership role or Sunday attendance. Neither reflects how many people are impacted by FCC. Some “touch” the church throughout the week but can’t attend Sunday service. We need to figure out how to track participation throughout the week. 

        4. Discussed monetary giving as a reflection of commitment. 66% of last year’s pledgers have returned pledges to date. Eric’s goal is to increase our present 200 pledging units to 300 (50% increase). 

        5. Agreed to ask for $2000 in the upcoming budget to fund the July Leadership Retreat of Council and Ministry Chairs and $500 for Delegate Expenses to the annual Synod meeting.

  7. Update on facility planning

        1. Church office received DSA’s analysis of our survey results and the several meetings they have had with Council, Staff and Ministries. The report, dated 3.29.19 will be available through a webpage link and the raw data will be available in the office for those interested. Kipp and Sara will produce a summary article for the Easter Eblast by 4.15.19 including information about how members can directly access the data.

        2. At present, we are waiting on DSA’s schematics and further information about the status of the sanctuary foundation and floor, and the steeple.

  8. Review of slate and committee nominees

    1. Ministries are recruiting candidates. Final slates due at All Ministries 4.16.19.

    2. We have seven enthusiastic Building Task Force volunteers with an alternate if needed.

    3. Prior to forming a Capital Campaign Task Force we first need to determine “in-house” or “out-house” since resources needed will differ depending on the route we take. Jenny volunteered to interview members and staff intimately involved in previous CCs and gather the pros and cons.

  9. Chairperson and Staff Reports (submitted in writing): 

    a. Chairperson Report - Sara

Upcoming events: 

  • April 12 Amazing Party - will be casual dress, informal with games, activities, a DJ, appetizers.  Written stewardship campaign report will be available and there will be brief remarks.

  • April 14 - Visioning presentation to members after each service (Palm Sunday)

  • April 14 - All Pledges Due!

  • April 16 All Ministries meeting - Brief overview of survey and DSA Report, work on Annual Reports.

  • April 18 - 6pm Maundy Thursday Worship with Potluck

  • April 19 - 7pm Good Friday Service of Light and Shadows

  • April 20 - 10am Eggstravaganza

  • April 21 - 6am Easter Sunrise @ West Beach; 9 am and 11am Easter Worship

  • April 28 - 9am Confirmation

  • May 3-5 - Women’s Retreat in Ottawa, IL

  • May 12 - 9 am and 11 am Baccalaureate Worship Service

  • May 17-19 Men’s Retreat in Green Lake, WI

b. Staff Report - Emily

 Youth Events:

  • Trivia Night to Benefit Pilgrim Fellowship Work Tour | March 16 | raised $3k!

  • JF Feed My Starving Children Outing | April 6

  • Confirmation Fund & Food Drive | raised more than $1k!

Regular Duties:

  • Fellowship Circle Luncheon at Fountains | Feb 25

  • High School Small Group | Wednesday Evenings

  • Pilgrim Fellowship | Sunday Evenings

  • Confirmation Classes | Wednesday Evenings

  • Hospital/Nursing Facility Visitations

  • DSA Meetings & Visioning Engagement

  • Curriculum Planning/Volunteer Recruitment for 2019-2020

Outside Events:

  • Monthly Faith Formation Roundtable Phone Call | March 20

  • Clergy Community of Practice | March 21

  • Advocate Good Shepherd Ethics Board | March 27

  • Spiritual Writing Fellowship | Lent 2019

Upcoming:

  • JF Road Rally | April 14

  • Eggstravaganza | April 20

  • Easter Sunrise Service | April 21

  • Confirmation Sunday | April 28

  • Women’s Retreat | May 3-5

  • PF Closing Overnight | May 10-11

  • Baccalaureate | May 12

  • JF End of Year Picnic | May 19

c. Staff Report - Eric

Special Events:

  • DSA Meeting | March 19

  • Lent Suppers and Worship | Wednesday Evenings

  • Vacation | March 25-29

Planning:

  • Stewardship Planning and follow-up

  • Personnel Budget Planning for 2019-2020

  • Worship Planning for 2019-2020

  • Visioning work for April 14 presentation | April 1

  • 2019-2020 Calendar Meeting with Emily and Ann | April 4

  • Holy Week recruitment and Planning

Regular Duties:

  • Bible Study – Making Sense of the Cross | Wednesday Mornings

  • Theological Pastor Chat – Christology | March 20

  • Preaching | March 24, April 7

  • Pastoral Care Calls and Visits

Outside Events:

  • Presentation on local outreach to McHenry County Clergy | April 2

  • Committee on Ministry Meeting | March 14

Upcoming:

  • Katie Bartmess Memorial | April 12

  • Committee on Ministry Meeting | April 11 & May 9

  • Visioning Presentations | April 14

  • Maundy Thursday | April 18

  • Good Friday | April 19

  • Easter | April 21

  • Preaching | April 21, May 5, May 26

  • Calendar Meetings | April 23 and May 7

  • Festival of Homiletics | May 13-17

  • Men’s Retreat | May 17-19

10. Kipp played an excerpt of Alleluia Sound singing in the Drury Inn (former government building full of marble) in Cleveland. Amazing! Sara closed with a prayer. 

11. Sara motioned to adjourn, Jenny seconded. Motion carried. Meeting adjourned  8:57 pm.

Faithfully submitted,

Kathryn Gooding, Church Clerk