First Congregational Church Council Meeting Minutes
Tuesday, March 12, 2019
Present: Sara Ryerson, Kipp Hendricks, John Gray, Jenny Streit, Trudy Medendorp, Kathryn Gooding, Rev. Eric Fistler, Rev. Emily Davis
Guests: 8th grade Confirmation Class
Sara opened the meeting at 7:01 pm and everyone introduced themselves.
Eric gave an opening prayer based on pi (pi day 3.14) We are surrounded by pi: it calculates how rivers curve or the circumference of the iris of your eye. Carved in stone but incredibly mysterious. That is our faith; incredibly knowable and yet also completely mysterious.
Confirmation class presented their service project to defeat hunger: trip April 6 to Feed My Starving Children to pack food, collection of money from the congregation and community to give to FMSC and also a food drive locally for the Crystal Lake Food Pantry. After their presentation, the confirmands departed.
John motioned for approval of February 12, 2019 meeting minutes. Kipp seconded. Motion carried.
Christmas Miracle Offering collected $32,500. $15,000 toward 6 adopt-a-beds for PADS and $17,500 to the Crystal Lake Food Pantry.
Christmas General offering collected $19,118. Both bested their goals.
February represents 9/12ths of the budget year or 75%. We are at 76% of revenue and 75% of expenditures. Loose offering is down.
Annually 3% of the market value of our endowment must be drawn down for use. There is $27,401 in endowment reserve that is not yet reflected in the financials.
Some draft budgets from ministries are still needed. Sara will collect these at All Ministries 3/19. John will send an email reminder to those whose budgets are still outstanding.
It was agreed that during this period of data gathering and planning, that Facilities should plan their budget as though they will still have habitual repairs.
We celebrate our first on-budget February (revenues collected as projected) in five years.
Chairperson and Staff Reports (submitted in writing):
Chairperson Report - Sara
March 19 All Ministries meeting with DSA (chairs only)
April 1 - Ministries to report on slate for upcoming year
April 12 Amazing Party at Turnberry Country Club - will be casual dress, informal with games, activities, a DJ, appetizers. Written stewardship campaign report will be available and there will be brief remarks. Second annual silent auction for PF work tour will be held.
April 14 - Visioning presentation to members after each service (Palm Sunday)
April 16 All Ministries meeting - budgets due
2. Staff Report - Emily
PF @ Feed My Starving Children | Feb 16
JF @ Crystal Bowl | Feb 24
Confirmation Overnight | March 1-2
PF @ Illinois Holocaust Museum | March 2
Confirmation hosts Ash Wednesday Worship | March 6
JF Pizza Party and Game Day | March 10
Confirmation Presentation to Council | March 12
Planning for Trivia Night | Months-long
Fellowship Circle Luncheon at Fountains | Feb 25
High School Small Group | Wednesday Evenings
Pilgrim Fellowship | Sunday Evenings
Confirmation Classes | Wednesday Evenings
Hospital/Nursing Facility Visitations
DSA Meetings & Visioning Engagement
Curriculum Planning/Volunteer Recruitment for 2019-2020
Monthly Faith Formation Roundtable Phone Call | Feb 13
Clergy Community of Practice | Feb 21
Keynote Lecturer at Women’s Retreat for Elgin UCC | Feb 23
Ordination for Rev. Liz Patz | March 3
#PictureLent Daily Devotional Contributor | Lent 2019
Spiritual Writing Fellowship | Lent 2019
Trivia Night to benefit PF Work Tour | March 16
Vacation | March 25-29
JF & Confirmation to Feed My Starving Children | April 6
Eggstravaganza | April 20
Easter Sunrise Service | April 21
Confirmation Sunday | April 28
3. Staff Report - Eric
New Member Calls and Meetings | Various leading up to Feb 24
Discernment Gatherings | Feb 17, 24 and March 3
Access Sunday Planning | various leading up to March 3
Letter to Congregation | March 3
Welcome New Boy Scouts | March 5
Stewardship letter | March 5
Personnel Budget Planning for 2019-2020
Worship Planning for 2019-2020
Lent Theme planning and launch
Meeting with Music and CE Staff for 2019-2020
Bible Study – Philippians & Making Sense of the Cross | Wednesday Mornings
Preaching | February 17 & March 10
Pastoral Care Calls and Visits
DSA Meetings & Visioning Engagement
Committee on Ministry Meeting | Feb 14
Participated in Rev. Bill Nagy’s Funeral | Feb 16
Met with Congregational Church of St Charles to help w discernment | Feb 25
Committee on Ministry Meeting | March 14
Preaching | March 24, April 7
Vacation | March 25-29
Calendar Meetings | April 4, 23
Visioning Presentations | April 14
Maundy Thursday | April 18
Good Friday | April 19
Easter | April 21
7. Review of visioning and discernment process
Discussed impressions of the two presentations, first one to Council, second one to David Schultz and David Choi of DSA plus staff and Council. Also insights from the three discernment meetings Jim Trotter facilitated.
8. Space needs survey
DSA has the final report. Many thanks to April Runge for her stellar work!
Touched on our issues with parking. DSA has already discussed with City which will not allow additional parking build out. We will need some creative solutions. Bottlenecks are not isolated to Sundays service times but include all Wednesday evenings, some Mondays and whenever there are recitals.
9. Preliminary review of current FCC bylaws
No changes recommended.
Mid-term ministry vacancies may be filled by Council by majority vote until the next Annual meeting.
Discussed first-year process (application/interview) for restructured Council. Decided to abbreviate it this year, to an informal interview and clear expectations for commitment required to serve on Council.
For our upcoming slate and Council vacancies Sara will communicate via Fellowship News and eblast to encourage broad participation.
Lisa will provide a list of prior task force (building and capital campaign) and current ministry members.
In recognition that we can improve upon our development of leaders, we will hold a Leadership Retreat in July. Council members will convene July 12 - 14 with Ministry Chairs joining July 13 & 14. Looking at Tower Hill as a possible site.
Women’s retreat first weekend in May in Ottawa.
Council will host the March 27 soup supper, Kipp organizing.
Service length has lately been erratic. Hard for some to plan their attendance.
11. Jenny motioned that Council support the confirmation class’s service project to combat hunger. Trudy seconded. Motion carried.
12. Trudy gave a closing devotion on how beautiful it is when all the pieces of life come together.
13. Trudy motioned to adjourn, John seconded. Motion carried. Meeting adjourned 8:57 pm.
Kathryn Gooding, Church Clerk